Automator Tip of the Week #3: Convert Word Documents to PDF

By Dan Hinckley

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Automator_512.jpgThis weeks Automator tip of the week focuses on quickly and easily converting the format of your Word documents to PDF by creating a workflow and saving it as a Finder Plugin.

To create an Automator workflow that will take your selected Word documents in a Finder window and convert them to PDF add the following actions:

  1. Get Selected Finder Items – This will tell the automator task to grab all the items you’ve selected in Finder
  2. Copy Finder Items – This will allow you to backup the items before you perform any action on them.
  3. Convert Format of Word Document – Select Portable Document Format (PDF)

Save The Workflow as a Plugin

With these three action items you have everything you need to quickly convert word documents. To make it even easier lets save Automator workflow as a Finder plugin.

  1. Select File
  2. Select Save as Plugin
  3. Name the plugin and Select Plugin for: Finder.

Test Out The New Finder Plugin

I named the plugin Word2PDF and I’m now ready to test our new Finder plugin:

  1. Open a Finder Window and navigate to a folder that contains word documents
  2. Select the word documents and right click (command + click)
  3. Select More, then Automator, and then Word2PDF (Or whatever you named your Finder plugin

Your computer will then automatically convert the Word files to PDF.

About Dan Hinckley
Dan Hinckley is an experienced Mac user who converted to Apple products when they introduced them on Intel Processors. He loves helping others get more out of their devices! Subscribe to Maciverse.com to get the latest from Dan and the Maciverse Team!! Find out more about Dan:

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